Workshop / day trips terms and conditions

• Refunds: Tour and workshop bookings are non-refundable.
• Transfers: Bookings may be transferred to a new participant anytime leading up to the workshop however I ask you to update me via email so as I am able to update the contact details (john@adventureart.com.au).
• Wet Weather: can bring some of the best images but If we are expecting wet weather that may significantly impact on your workshop I will notify you via phone and if unsuccessful I will send an email out. You will be provided with a re-booking voucher code to rebook at your convenience. Generally, there are several days notice with wet-weather postponement however this can be on the day in extreme circumstances.
• Safety: Your safety and enjoyment on our workshop come above all else. In rare instances, our workshop locations can be impacted by temporary closures, social disruptions, or by other extraordinary circumstances. If there is anything that will jeopardize either your safety or enjoyment of our session I will first look to adapt our workshop but postponement may also be an option if an equal alternative cannot be found. 

Multi-day tours terms and conditions

• Cancellation Policy: Once your tour or transfer is booked, Adventure Art Photography will attempt to reschedule your booking provided we are given at least 60 days’ notice. If the tour or transfer is canceled by you, Adventure Art Photography will consider making a refund, however, this is not guaranteed. Please see the schedule of notice for canceled bookings (subject to the discretion of Adventure Art Photography)

1. Within 0 – 60 days – no refund
2. Within 60 -90 days – 50% of the booking will be refunded.
3. At least 90 days – full refund.
4. Without written notice or attending on the confirmed booking date – no refund under any circumstances.

• Safety: Your safety and enjoyment on our workshop come above all else. In rare instances, our workshop locations can be impacted by temporary closures, social disruptions, or by other extraordinary circumstances. If there is anything that will jeopardize either your safety or enjoyment of our session I will first look to adapt our workshop but postponement may also be an option if an equal alternative cannot be found.

FIT FOR TRAVEL DECLARATION & ONLINE CHECK-IN:

All passengers must complete an online check-in which includes a ‘Fit for Travel’ self-declaration to confirm they are free from illness. Two days before your scheduled departure, you will be emailed a link to complete the online check-in for your tour. The online check-in is mandatory for all passengers and must be completed at the latest 24 hours before departure. It includes standard questions such as;

• Have you or anyone else in your travelling party had close contact with or helped care for anyone with suspected or confirmed COVID-19 or who is currently being monitored for possible exposure to COVID-19?
• In the past 14 days, have you or anyone else in your travelling party suffered from any flu-like symptoms.

TRAVEL: All participants are responsible for making their own way to the pick-up points and from the drop-off points.

MEALS: Included in the tour cost are meals of restaurant or cafe quality. All meal suppliers have been carefully selected by our staff to ensure maximum pleasure and enjoyment.

Vegetarian and special dietary options are available on request.

Please note, the average daily meal provision includes the following:

• Breakfast – 1 cooked or continental breakfast, tea/coffee and juice
• Lunch – 1 main course and non-alcoholic beverages
• Dinner – 2 course and a beverage of choice

Any additional food or beverages may be purchased at the participant’s expense.

ACCOMMODATION: While on the tour, all participants enjoy their own space during downtime in carefully selected luxury private suites. If desired, however, on request before the trip you may share your suite with your partner.

PLEASE NOTE: On occasion, while shooting remote locations the tour group will have no choice but to stay at the best available accommodation. At times this may not reflect our usual luxury standards but is required to access some remote photographic locations.

PHYSICAL FITNESS: This tour may be taken by anyone in good physical condition, as some walking is involved in this tour – including walking along tracks, irregular terrain, all while carrying your camera equipment. Therefore you are encouraged to get in shape by exercising regularly. Please call if you have any questions about your ability to do a particular trip. Once a trip has started and it is necessary for you to sit out a location or leave entirely because it is beyond your physical level, please note that there will be no refunds for any unused portion of the trip.

MEDICAL: You must be in generally good health and it is vital that persons with medical problems make them known to us well before the photo tour begins. It is understood that AdventureArt Photography is not a medical facility and therefore has no expertise or responsibility regarding what medications or inoculations you and your private physician should decide necessary for your safe participation in the photo tour. AdventureArt Photography assumes no liability regarding the provision of medical care. Trip members are urged to check their health insurance coverage to be sure it is adequate.

TRAVEL INSURANCE: It is mandatory you take out personal Travel Insurance tailored to your needs within 14 days of booking your tour place (regardless of how close to home the tour may be for you). This will ensure you are reimbursed for any potential non-refundable cancelation if you should have to cancel your tour place for any reason. Including your sickness, airfare, and tour cancellation fees, etc

TOUR INCLUSIONS: The photo tour cost includes the tuition fee, on-tour chauffeured transport, luxury accommodation and gourmet meals from the commencement to the conclusion of the tour. All other expenses are the responsibility of the participants. Not included are any airfares, airport taxes, transportation to and from the pick-up and drop-off points, or items of a personal nature. Price also excludes any insurance coverage for trip cancellation/interruption, travel accident, travel delay, baggage delay or baggage theft (we recommend you obtain coverage for these items), medical or hospitalization expenses.

TOUR FEES: To secure your booking, we require a minimum 25% deposit of the total photo tour cost, alternatively, you can choose to pay the full amount. You will be given 14 days to make your payment from invoices date. If we do not receive your payment within 7 days of the payment due date and no response to our attempts of contact has been made on your behalf, we reserve the right to cancel your place on the tour and in this case, no refund will be issued.

CANCELLED TRIPS: We reserve the right to cancel any photo tour for any substantial reason, including too few participants or logistical problems such as strikes, wars, acts of God, or any other circumstances, which may make the operation of the photo tour inadvisable. In case of a tour cancellation, all photo tour payments received will be promptly refunded in full. Adventure Art Photography is not responsible for any expenses or damages incurred by photo tour members as a consequence of any cancellation, such as costs expended in preparing for the trip (including non-refundable or penalty-carrying airline tickets), special clothing, lost income, or any other trip-related losses or expenses.

LIMITATION OF LIABILITY OF AdventureArt Photography:

This section defines our responsibility with respect to all of our photo tours, please read it carefully:

Payment of your reservation deposit(s) represents your acceptance of all terms and conditions outlined anywhere on the AdventureArt Photography website. AdventureArt Photography shall have no liability for any damages, losses, or expenses of whatever cause or nature, including those resulting directly or indirectly from acts of  God, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft or criminal activity of any kind, government regulations, etc., over which it has no control. Without limiting the above paragraph, AdventureArt Photography shall have no responsibility for additional expenses due to unforeseen delays caused by weather, theft or criminal activity of any kind, political disputes, acts of terrorism, strikes, sickness, failure of flights or other transportation to arrive or depart on time, and other causes beyond our control. AdventureArt Photography is not responsible for additional hotel nights not specified in the photo tour itineraries which may be required en-route, prior to or following a trip, caused by airline scheduling or schedule changes, or by individual clients’ travel arrangements or by other factors. AdventureArt Photography cannot assume any responsibility for loss or damage to baggage or personal property.

IN NO EVENT SHALL AdventureArt Photography HAVE ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, HOWEVER, CHARACTERISED.

AdventureArt Photography reserves the right to substitute hotels, conference facilities, and to alter the itinerary when deemed necessary or advisable. The right is also reserved to cancel any photo tours prior to departure upon the refund of all payments received, which shall release AdventureArt Photography from further liability. AdventureArt Photography is not responsible for additional expenses incurred by trip members in preparing for the trip (i.e. non-refundable advance-purchase air tickets, equipment, etc.) AdventureArt Photography reserves the right to decline to accept or retain any member of any trip should such person’s actions impede the operation of the trip or the rights or welfare or enjoyment of other members of the trip, and it is agreed that no refunds will be given in such circumstances. AdventureArt Photography reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes. AdventureArt Photography reserves the right to substitute hotels, conference facilities, restaurants and to alter the itinerary when deemed necessary or advisable. The right is also reserved to cancel any photo tour prior to departure upon the refund of all payments received, which shall release AdventureArt Photography from further liability. AdventureArt Photography is not responsible for additional expenses incurred by trip members in preparing for the trip (i.e. non-refundable advance-purchase air tickets, equipment, etc.)

AdventureArt Photography reserves the right to decline to accept or retain any member of any trip should such person’s actions impede the operation of the trip or the rights or welfare or enjoyment of other members of the trip, and it is agreed that no refunds will be given in such circumstances. AdventureArt Photography reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes.

OUR PRIVACY POLICY

Adventure Art Photography is committed to protecting your privacy when you visit our Website, sign up for the Mailing List and purchase items from us. We do not collect personal information about individuals, such as names and mailing or e-mail addresses, unless the individual knowingly provides it. In choosing to provide this information, you agree to be bound by the terms and conditions of Adventure Art Photography Privacy Policy.

Adventure Art Photography Policy on Information Collection

When you order a product from the Adventure Art Photography Website, we need to know your name, billing and shipping addresses, telephone number, e-mail address, and credit card information to process your order. Your credit card information will be used only as needed to process your transaction. So that we can track your order, we will retain your order information for our records.

Children 12 and Under

Adventure Art Photography does not solicit personal information from children. Visitors twelve years of age and under should remember that they are required to obtain an adult’s permission before submitting any personal information to this or any other Website.

Adventure Art Photography Mailing List

As a service, Adventure Art Photography offers visitors to its Website the opportunity to subscribe to our mailing list. We agree to use the e-mail address you provide only to send our E-Newsletter and announcements to you. If you choose to subscribe, you will receive the Adventure Art Photography E-Newsletter in addition to various announcements about Adventure Art Photography activities. You may subscribe or unsubscribe at any time by following the instructions at the bottom of the emails.

Adventure Art Photography Policy on Disclosure of Information

Adventure Art Photography will not sell, trade, or rent any of the personal information you provide to us.

Revisions to our Privacy Policy

Please note that Adventure Art Photography may revise its privacy policy at any time. Such revisions may arise in response to changes in the law, policy, or other factors. We encourage you to periodically visit this page to review our most current policy.